So, we had our 2nd baby delivered at Malacca last week, and its my 2nd time dealing with all the documents process necessary when having baby overseas. Below I jot down few points and steps for some of you who might need this. Be sure that this guide is written in November 2013. The steps and requirements may change from time to time. As this year, its a little different from year 2011 when I had my first. But some things are easier now, some things require more documents.
Enjoy. Hope it will be helpful for everyone, and me as well if we are going to have our third in Malaysia again in the future. Do share this to your friends in need.
o Best time for operation always early in the morning, so we have enough time to make the birth certificate. Ours was at 11 am, quite late and can’t make it the same day for Birth Cert Application at local JPN Malacca. Preferably 6am, or 8am. Check with your doctors. Some can’t make it in the morning as they have routines that can’t be avoided.
o After the mother go into surgery room, proceed to waiting lounge and inform the attendance that you are expecting to enter the surgery room
o After surgery, go back to nursery to check for the baby or ask someone to standby, and can go for lunch in turn. Because its gonna take sometimes until the mother is back to ward (1-2 hours). And baby take turns to be bathed and put back on their cot.
o Your task is to wait for birth notification letter from the hospital and signed by the doctor. Make sure to tell the nurse at nursery to bring the letter into room or call our phone number if it’s ready. Try to ask for an estimated time.
o Don’t rush; sometimes it may take one more day to be done, so birth registration at Malacca shall be done the next day, as they might need a photograph of baby as well. Marriage cert, passports and the chopped in date, both original and copy
o Take rest, enjoy the moment, go take picture of child, send to photoshop for printing and it shall be ready in 10 minutes. White background necessary, make sure face is straight, preferably eyes were open, and whole face is visible.
o Go for coffee break while waiting for the photo printing, and it will be ready. Make sure to take more shots, and no editing needed. Else, might need to edit yourself on your smartphone or laptop.
o Reconfirm with taxi to KL when the birth cert / letter of Birth is ready at JPN Malacca, and make sure don’t be lazy to ask. Just don’t care much for any annoyances or bad encounters, as we have an important tasks to do. Be more matured
o Letter of Birth at JPN Malacca done, make copy at 7-11 for 8 copies just in case
o For rest at ward, ask for foldable chair and blanket from nurse, to be collected from a room beside baby’s room. Bring jacket, and long pants, because its going to be really cold in the morning. You could also opt to take rest in Hotel, if the room is sharing at ward, and your wife can take it alone at the hospital alone.
o Put the chair back at the corridor the next morning.
o After passport and birth cert is done at Embassy, drop by return ship or flight ticketing counter to buy ticket, then send passport for chop at immigration the next day if its already evening.
o When going to KL, make sure to wear proper clothing, and shoes. Pen is a must to prevent any urgent need later on. Lots of scams and people trying to get in your way by selling stuffs and making it hard. So, be prepared.
o Depart by 5am to KL Embassy, reached around 6.45am, queue already about 30 people
o Gate open at about 7.30-7.40 when enter, straight away proceed to queue counter to take queue number. Don;t have to queue for forms or whatsoever. Wait till the counter is open
o 7.44 got my queue number, the first in line. Now wait for door to open
o 8.00am, waiting room doors opened. Wait inside for counters to open. For “surat pernyataan lahir” SPL (Birth Cert) is at counter 5. Waiting room entrance for us is the one in front of the washroom.
o Later on, for passport, go to special counter no. 15 for senior citizen, pregnant woman, with kids. Its special for your baby. Payment is done straight at every counter you are dealing with. (2 counters: 1 SPL, 1 Passport)
o Settle what you have not before while waiting.
o 9 am counter open, my queue is the 2nd one. Documents required are: both parent’s passport including the chopped in date, marriage cert, baby’s birth cert from JPN, all are in 2 copies.
o 9.15am jobs done, paid RM 35 for the cert, they gave you temporary receipt asking you to come at 16.00 to collect. Bring that paper to queue counter to get your queue before leaving. The same queue number for collection and making baby’s passport later on. Since we are 2nd in queue, we can get the first or earliest queue number for collection.
o I asked the counter lady, whether 2 PM can be done. She said should be done. And its Thursday, not crowded. Avoid Friday! My first one was on Friday and it’s too crowded.
o So after testing to arrive at 2pm, it was too early. No other way than to wait till 4pm or earliest 3.30. Safest time to come back here is at 3pm.
o When you go to Pavilion Mall during the break, avoid taxi agents that are standing outside near the taxi stand. Don’t bother with them, go opposite road or somewhere else to take the cab. Bloodsucker beware!
o After all it turns out to be 4 pm for the cert collection. But always try your luck around 3.30, just to hope that its ready and someone is willing to help. Especially when they are calling for queue numbers and no one is responding, its your time to ask and squeeze in.
o Then proceed to counter 15 to apply for SPLP aka the one journey passport. RM 15, get ready kids photo, fill up the blue form and white form given. Voila. 5 minutes process, and the file is in. No need to queue for payment anymore now, as you pay directly at the counter you are applying straight away.
o Next go to collection counter waiting area outside near the exit. Time waiting about 1 hour if not crowded. Just wish for it to be fast, and do your own time spending routines. Cos its done, just the final waiting.
o Was amazed that it only took me 10-15 minutes waiting time for the passport to be ready. So I am off early, 4.30pm.
o Contact your fetcher to get ready if they are far. Get your dinner on the go, and have a safe journey back to Malacca.
o The next day, bring the passport and birth cert back to hospital to be sent to immigration for chop. Be early, as if its Friday, u got to be really early. 7 the earliest, latest by 8. Don’t forget, set your alarm. I know you are tired from the day trip, rest well enough, and finish this final task. This task cost RM 108, and make sure to bring the copies and real documents along. Its called Landed Social Visit Pass.
o Once done, can enjoy your day a little. Next to get ticket back a day before and done.